Words Matter: Instant Messaging

By Diane Ripstein

There is something about the instantaneous quality of "IM"ing that is perfect for today's normal environment; it is real-time communication that is quick, effective, immediately received and connects on a human level. Although well-crafted messages that go through multiple iterations and layers of approval won't go away anytime soon, consider what Instant Messaging can do for your clients.

When making the rounds of various Federal departments, President Obama visited the Interior Department, which was celebrating its 160th anniversary while trying to recover from some seamy allegations including the words sex, drugs, corruption and lobbyists. What was Obama's Instant Message? "You have become the Department of America," he told cheering employees. Powerful words. And while acknowledging past problems, he reinforced their mission and their sense of themselves as people who matter and can contribute in a big way.

When stocks, businesses and the economy are all devalued, how do you keep people from feeling devalued as well? A recent client in financial services faced this dilemma as their product sales were going nowhere and their salespeople were having a naturally difficult time staying positive.

In the old economy, salespeople were recognized for, no surprise, their sales completions. Everything from compensation to self-worth hinged on making the sale and these numbers were discussed internally and glorified. Clearly this no longer works. So what's the new Instant Message? Focus on Funnel-Filling. Company-wide, the new "gold star" of achievement is getting prospects into the pipeline. No sales pressure, just focus on connecting, networking and filling that Funnel. This released enormous positive energy and created the good will and renewed drive to get back to work.

Like many of us, another client was facing the tough scenario of their own prospects hunkering down and sitting on decision-making, unwilling to commit to spending. In order to free up thinking first, and then those closely-held dollars, my client reframed their offering. Bring in rewrite! The new Instant Message: We'll Help You Prepare Now So You Can Execute Later. Forget the big projects. They are now doing all the back-planning, analysis and preparation just to position their clients in the starting blocks. And the clients are happy to spend (smaller amounts but something) knowing that they'll be all set to jump back into the race when that future starting gun goes off.

In May, Nokia, the world's largest maker of cell phones, released first quarter net profits, which were down 90 percent. But company shares actually rallied because the press picked up on the CEO's optimistic Instant Message. While announcing the unbelievably bad numbers, he said that smaller inventories today mean a pent up demand for tomorrow, so in essence the worst is over and the market seized on this positive message. There may be a lesson here for all of us.

Your Instant Messages aren't meant to last forever, and they probably won't. But keep them flowing. In a negative world, we all need to keep hearing the positive.

Diane Ripstein is Chief Communicator at Diane Ripstein Consulting, where she coaches business executives and management teams to deliver Smarter Communications and Presentations. www.DianeRipstein.com